The right way to Write the Follow-Up E-mail After a job interview Professionally (Plus Sample Templates)
The anticipation during the waiting period is an integral part of the job application process. You diligently search for job postings that align with your skills. The cycle typically commences when you craft a cover letter and resume and submit them. Upon receiving an interview invitation, you put your best foot forward and await the outcome. As you draw closer to a potential job offer, anxiety might build up, prompting you to take action, often leading to post-interview follow-ups.
However, exercise patience. Take a deep breath and maintain your composure. It’s important to be strategic when deciding how to follow up after an interview. In this article, we’ll delve into the appropriate ways to follow up after a job interview, including crafting a follow-up email. We’ll also explore scenarios that warrant such correspondence, explaining why it’s essential and providing examples of follow-up emails. Let’s delve in!
Methods for Following Up After an Interview
You might experience a mix of anxiety and eagerness regarding your job application. Perhaps you’re awaiting feedback after your interview. Consequently, the idea of reaching out to the hiring manager or HR may cross your mind. It’s important to recognize that there’s limited impact you can make at this stage. In fact, being overly persistent or overly eager could come across as off-putting at best and potentially detrimental to your job prospects at worst.
Keep in mind that the interviewer may have a multitude of responsibilities. If every interviewee reached out via email, their inbox could become inundated with inquiries.
However, there are exceptions to the “waiting” guideline. Specifically, there are four scenarios where it could be appropriate to send a note to the hiring manager.
1 . The e-mail of Appreciation
Your initial follow-up email can be sent a day after your job interview. In a concise email, express your gratitude to the hiring manager for their time. Keep it succinct, mentioning a specific aspect of the interview or something you learned about the company. Conclude by expressing your excitement to hear from them. Remember, this email isn’t an opportunity to delve into the interview details. It’s a chance to convey your enthusiasm and appreciation.
Related Article: How to Write the Thank-You Note After an Interview: Its Vital Role in Securing the Job
2. The Follow-Up Email After Interview
If the employer doesn’t reach out with an offer on the specified day, avoid sending an email immediately.
If you haven’t heard back after a week, consider setting a reminder to follow up on your application. When the time is right, send a concise email, limited to three paragraphs. The content should mirror your thank-you note, expressing your enthusiasm for the position and your interest in it. After complimenting the company, inquire about any additional information you could provide and express your anticipation of hearing from them soon.
3. The Feedback Section
If you feel the interview went well but you weren’t offered the job, consider sending a follow-up email to request feedback. Keep it concise. Thank the interviewer for their time, express your appreciation for the interview process, and inquire about ways to improve for future opportunities to increase your chances of landing a job.
How to Craft a Follow-Up Email After an Interview?
To compose a precise and straightforward follow-up email after an interview, follow our step-by-step guide below.
1. Use an Engaging Subject Line
If replying to an ongoing email thread, continue the conversation. The subject line should be relevant and engaging, indicating a thank-you note and referencing the interview. Maintain a consistent tone and level of formality.
2. Address the Recipient
Greet the recipient by name, using their first name if you’ve established that rapport in past communications or during the interview. Otherwise, use their last name.
3. State the Purpose of Your Email
The body of the follow-up email should be concise. Start by thanking the interviewer for their time and mentioning the interview date.
4. Reiterate Your Interest in the Job
While discussing specific interview details, highlight your enthusiasm for the position. Emphasize how your qualifications align with the requirements of the role.
5. Conclude with a Closing Statement
Wrap up with a brief line addressing next steps and the possibility of providing additional information, unless already covered during the interview.
6. End Appropriately
Based on your established level of formality, close your email with a formal or semi-formal closing and include your name and contact information.
7. Proofread
Review your email for grammatical errors before hitting “send.”
Whenever to Send the Follow Up E-mail After Job interview?
Within 24 hours of the interview, send the initial follow-up email to express gratitude and inquire about the next steps.
Sending a follow-up email after an interview to gently remind them that you’re awaiting feedback is appropriate when more than a week has passed since your first follow-up email and you still haven’t received any response. While this follow-up email should be shorter, it should maintain the same warm, enthusiastic, and professional tone as the initial one.
How to Send a Follow-Up Email After a Job Interview?
It’s completely natural to seek an update on the hiring process after an interview, especially if you believe it went well. However, there are potential pitfalls to be aware of when crafting a follow-up email after an interview. Your chances of getting the job could be impacted if you come across as overly eager, careless, or too informal.
1. Choose the Right Time to Send the Follow-Up Email After the Interview
Allow some time for things to settle after the interview, as the interviewer may be speaking with other candidates. Wait a couple of days before sending that crucial follow-up email.
2. Maintain Your Tone
Regardless of how formal or informal your interview was, uphold that professionalism in your follow-up email. Ensure you are clear about the purpose of your email. Get straight to the point and avoid wasting time and words on irrelevant small talk, as it’s assumed that you’re seeking an update on the hiring process.
Why Deliver a Followup Email Right after Interview?
It’s widely acknowledged that sending a follow-up email after a job interview can be beneficial for your application in various ways. One advantage is that it allows you to highlight the value you could bring to the company you’re interviewing with and express your interest in the position. Additionally, it helps you leave a positive impression on the hiring manager by demonstrating your enthusiasm and gratitude.
Follow-Up Email After Interview Examples
There are various scenarios, including different interview setups, where sending a follow-up email after an interview is applicable. Here are two scenarios along with sample emails for each situation.
Email to Follow Up After Phone Interview
After a phone interview, it’s best to send a concise follow-up email, possibly as a thank-you note. Keep it brief and to the point.
Subject matter line: Good time Hi there, Ms. Davis! I value you finding the time to talk beside me about the placement of social networking manager. It had been great knowing you and studying more about the positioning. I'm very enthusiastic about the opportunity to work with Peak Marketing, plus I'm specifically curious about the info you offered regarding the brand name campaign's approaching launch. We are excited about the thought of planning plus developing social networking campaigns plus engaging along with various customers on various platforms simply by bringing the expertise within marketing strategy plus project administration. After our own talk, Almost certainly that the marketing encounter and excitement for brand name expansion enables me in order to successfully get the job done requirements plus contribute to Summit's mission. Do not hesitate to obtain in touch with me personally if I can any additional information or types of my function. I'm thinking about hearing a person. With appreciation, Fred Manley 636-48118 [email protected]
Email to follow along with Up Right after No Reaction
If a potential employer hasn’t contacted you via phone or email, you can consider sending a “checking in” email, preferably to the recruiter. If two weeks have passed since your interview and you haven’t received any updates, you might send this type of email to inquire. Keep the email concise and avoid coming across as overly eager, simply mention that you’re seeking more information.
Subject line: Checking in RE: social media manager role
Hello, Ms. Davis,
I hope you’re well! I’m checking in regarding the social media manager position. The team meeting earlier was excellent, and I’m looking forward to your update. If there’s anything I can further provide to assist in the decision-making process, please let me know.
Very thankful,
James Johnson
636-48118
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To summarize, remember that a job search can be quite demanding, requiring courage and effort. Additionally, finding a job might take longer than initially expected. While it’s normal to feel anxious and tempted to send emails to employers, it’s crucial to be aware of the appropriate “how” when sending a follow-up email after an interview. Timing is key. However, if the opportunity presents itself, you might want to hit the send button.
If you’re ready to compose a follow-up email after your interview and are in need of further professional assistance, consider exploring the 10 best resume services that offer additional job search tools to help ensure the success of your job hunt. Best of luck!
